Service Management Blog

ITIL® for Startups and SMBs: Getting Started

5 minute read
Kirstie Magowan

With the excitement that comes with starting up a new business, the idea of service management may be far from your mind. Or, perhaps you’re an established small- or medium-sized business (SMB) that thinks true ITSM is only for the big enterprises.

Don’t get caught in these mistakes.

Getting things right with service management will improve your chances of establishing a successful business in the long term. Creating a framework to support service delivery early on will allow you to build a culture of:

  • Providing excellent service to customers
  • Delivering business value to shareholders

In this article, I’ll talk about how service management requires critical practices that startups and SMBs must master as soon as possible—and how ITIL® is the way to implement those practices.

Reputation depends on service management

Any business lives or dies on its reputation. The essential building block for this reputation? How you interact with—and respond to—your customers.

Many a start-up has failed to meet its potential. Not because of the quality of their products. Not because of lack of funding. They fail because of poor customer service. Service management provides the framework you need to satisfy and build your customer base.

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But many companies, no matter the size, will say to me, “Customer service isn’t our core business.” If customer service is not your core business, what do you need to put in place to provide the best level of service to your customers? Smaller companies and brand-new businesses alike know exactly how valuable every customer is.

The ITIL framework for service management

By far the most widely adopted service management framework is ITIL. Now in its fourth iteration, and with a clear focus on business value, any start-up should be including a plan to adopt the parts of the framework best suited to their initial requirements during their business planning phase—before delivering a single product to a customer.

It will be too late to initiate service management practices when a manufacturing glitch causes thousands of faulty products to be delivered to your eager customer base. The road to success for most start-ups is paved with missteps and stumbles, how you react to these will determine whether you are one of the small percentage of successes in the start-up space, or just another casualty of a marketplace that demands excellence.

For small- and medium-sized companies, your experience might be different. Perhaps you’ve handled those missteps and stumbles, but you’re not quite where you want to be with service delivery and the customer experience.

Luckily, you can take the knowledge and experience you have and, at any time, use ITIL to guide you towards modernizing service management.

ITIL 4 practices for SMBs and Startups

Looking at the ITIL 4 framework for the first time will be daunting, so where should you start?

Adopt a “less is more” approach

I recommend a ‘less is more’ approach to adopting the framework. Look at your business model and your product. Try to get a picture of where in the supply chain you are most likely to experience difficulties. Take a close look at the framework and decide which practices are most likely to prevent or ease the issues you are likely to face.

Start with customer facing practices

Customer facing practices are likely to give the best bang for your buck. Look at the practices that make up this part of the framework—incident management and service request management will be a good start.

In order to establish these practices, you are going to need to engage with your customers, they need to have a point of contact, an easy entry into your business to get the help and information they require. This is most likely to be achieved by establishing a service desk function.

Enable change and agility

Especially in the start-up world, two supporting practices likely to provide real business value are:

The combination of these with incident management and request management will provide:

  • The engagement you need with your customer base.
  • The agility you need to quickly diagnose problems and initiate the changes needed to resolve them.

Where ITIL and service management in general can provide the difference between life and death for any company is by providing a clear, well understood process with defined responsibilities. This means that the right people will be concentrating on solving customer issues and keeping them happy, leaving others to concentrate on building the business.

Don’t go overboard

The saying ‘rigour without rigmarole’ is a good one to keep in mind when deciding just how much service management ceremony you need to bring into your start-up or small company.

Adopting just the right level of service management is critical. This ensures that you bring just enough process to the way your operational and product teams manage launched products. But not too much process! This will hamper the pace your team needs in order to adopt or grow to meet market requirements.

Bring in an expert

One final piece of advice I would give: if you do not have service management expertise within your team, bring some in, at least on a temporary basis. Getting this part of the service value chain right will make all the difference in the longer term.

Service management tools

Does all this mean that you need to invest in a service management toolset? The purist in me would say that good service management is not dependent on a toolset.

But, in reality, you will have a far easier road to travel if you start your journey with a scalable ITSM toolset that will grow with you as your business expands. The right toolset will allow you to automate many processes, leaving little to chance, ensuring that customer issues and enquiries are not lost in the chaotic period that follows new product or service launches.

Buying an ITIL-based toolset allows you to benefit from those who have gone before you. Modern toolsets have been refined and improved by the experience of thousands of service management practitioners who have used them before you. This collective wisdom is what will allow you to get up and running with quality service management systems in a relatively short period of time.

(Learn how to evaluate and choose an ITSM tool vendor in 4 steps.)

The time is now

It is never too late to establish your service management capability. If you’re brand new to it, you’re in the right spot. Even if you have neglected this critical business function, it is possible to stand up an effective customer facing front door very quickly.

Additional resources

For more on this topic, explore the BMC Service Management Blog and these resources:

ITIL 4 Best Practice e-books

These all-new ITIL e-books highlight important elements of ITIL 4 best practices so that you can quickly understand key changes and actionable concepts. Download now for free!

These postings are my own and do not necessarily represent BMC's position, strategies, or opinion.

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About the author

Kirstie Magowan

Kirstie has been active in service management since 2000, working in a wide range of organizations, from primary industry to large government entities, across New Zealand and Australia. Kirstie has spent much of the past 15 years working at a strategic level as an ITSM consultant. She regularly takes on operational assignments to remember what it's like to be on the ‘coal face’ of service management, as this allows her to provide real and actionable advice as a consultant. Kirstie first qualified as an V2 ITIL Manager in 2004 and spent four years working as the Chief Editor for itSMF International from 2012 where she built a strong global network of service management experts. Kirstie is a member of the authoring team for the ITIL4 book - Direct, Plan and Improve, and a contributing author to the ITIL4 practice guides.