What Is Data Extraction? Definition, Tools & Methods

Fundamental to data management, data extraction consolidates data for subsequent analysis and informed decision-making.

Definition

What is data extraction?

Data extraction is the process of identifying, retrieving, and replicating raw data from various sources into a target repository. It is the first step in ETL and ELT processes, gathering data for deeper analysis and insights.

BMC Tools with Data Extraction Capabilities

Control-M

Comprehensive data pipeline orchestration is just one powerful capability that keeps your business running smoothly, giving you confidence at every step. 

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BMC Helix ITSM

Robust APIs and integrations enable organizations to conduct extractions and harness their service management data for more valuable insights

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What is the difference between data ingestion vs. data extraction?

Data extraction involves retrieving specific, raw data from disparate sources (e.g., spreadsheets, sensors, transactional systems) ahead of processing and utilization.

Data ingestion centralizes and prepares datasets for different applications, with the goal of creating actionable insights (e.g., reports, real-time data consolidation).

 

Data Extraction Methods

Full Data Extraction

Full data extraction retrieves an entire dataset from a source system. It is often required during initial data extraction from a particular source, but it can overload the network, especially if conducted multiple times.

Partial Data Extraction

Partial data extraction is more selective. It’s preferred when the entire dataset is irrelevant to the project or outcomes. It produces less strain on the network compared to full data extraction.

Incremental Data Extraction

Incremental data extraction identifies and transfers only the data that has been modified since the last extraction, making it the preferred choice for ongoing data synchronization.

Manual Data Extraction

Manual data extraction typically involves copying and pasting data from one source to another. It is no longer recommended for most businesses but can occasionally be used for smaller extractions.

Update Notification Data Extraction

Update notification data extraction (e.g., webhooks, change data capture) involves getting notified when data records have been changed. This can be useful in preparing data for real-time analysis.

Physical Data Extraction

Physical data extraction is used to extract data from physical storage devices. It may involve data extraction from both online or offline sources (e.g., non-connected physical sensors).

Process

What is the data extraction process?


Step 1: Validate Data and Clean Data Regularly
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Step 2: Identify and Locate the Data to Extract
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Step 3: Identify Data Changes
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Step 4: Determine Where to Store the Data
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Step 5: Initiate the Data Extraction Process
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Step 6: Continue with a Comprehensive Data Management Plan
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Step 7: Document, Test, and Audit Regularly
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By conquering raw data chaos and extracting actionable intelligence, enterprises gain a competitive edge, scale with efficiency, and maintain a stronghold on their market.

Frequently Asked Questions


What is an example of data extraction?
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What are two types of data extraction?
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What do you mean by “extracted data?”
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Can data be extracted outside of the ETL or ELT processes?
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What is data extraction versus data mining?
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